Application Procedures

We strongly advise you to acquaint yourself with the work of each Commission before embarking on an application, as this is likely to assist you in making a successful application. You can find out about the work of the Commissions on the INQUA website

Applicants are advised to contact the President of the appropriate Commission as early as possible to enquire whether their proposal is likely to fit the current scope of the Commission’s work.

Once the Commission President has determined that the project has the potential to enhance the work of the Commission as a whole or of a specific IFG, s/he will either provide the potential project leader with future guidance and consultation or direct the potential project leader to the leader of the relevant IFG for this purpose. The President will be able to advise about the fit to the Commission’s remit and to provide feedback about the details of the application. The President will also be able to advise whether project applications fit within an on-going (or proposed) international focus group, and to put applicants into contact with the appropriate IFG.

The applicant should submit the appropriate form to the President of the sponsoring Commission for final approval, prior to submitting the application to the Secretary-General. The deadline for submission to the Commission President is given on the Funding webpage on the INQUA website. The Commission President will determine internal submission deadlines to ensure the application reaches the Secretary-General by the final deadline the final deadline as given on the INQUA website (and on the forms).

Funding is provied on an annual basis. If you are applying for continuation of your activity, additional funding for 2018 and/or a carry-over of 2017 funds, you must complete and submit a new application form.

Only fully completed applications submitted on the required forms will be considered.The sponsoring Commission President will present applications to the INQUA Executive at their annual meeting. All decisions about funding are made by the INQUA Executive, not by the Commissions.

Applicants will be notified whether their application has been successful and any conditions attached to the funding or recognition they receive by the appropriate INQUA Vice President within two months of the INQUA Executive meeting.

Additional conditions of funding

INQUA grants may be held in institutional or non-institutional accounts. Because INQUA requires that its limited funding is specifically used to assist Developing Country and Early Career Researchers to participate in IFGs or international projects it does not allow overheads to be taken off its grants. In the case of institutional accounts, INQUA anticipates that the institution will be happy to join INQUA in promoting science by waiving any overheads normally charged. In case of non-institutional accounts, it is the Project Leader’s responsibility to make sure that his/her institution allows this, and that all formalities and legalities are observed. Grants are normally transferred to the Project Leader. However, at the Project Leader's request they can be transferred to a co-leader or local organizer.

IFG funding note

It should be noted if funds allocated in 2017 have not been spent before the end of this year, a carry-over can be asked (see INQUA reporting form). Carry-over is not automatic. Rather it will be examined on a case by case basis. The INQUA Executive will consider applications for funding for new and continuing projects. Given that IFGs are expected to run for a full inter-congress period, the Executive Committee particularly welcome application for funding for new IFGs . If you are considering developing a new proposal for an IFG, you should consult the President of the appropriate Commission as early as possible in order to be ready to submit a proposal for 2018.

Definitions

For the purposes of all of the funding schemes, the Executive uses the following definitions:

Early Career Researchers (ECR’s)

For the purposes of funding, INQUA defines early-career researchers as graduate students and postgraduates within 8 years of receiving their PhD. This period of 8 years does not take into account periods of time taken not working as an academic or because of taking time off because of family responsibilities. Scientists who have been working for less than 8 years and who have permanent (tenured) positions, may still be considered as early-career researchers.

Developing-country scientists

For the purposes of funding, INQUA defines Developing-Country Researchers (DCR) - as those who are working in countries with low Gross Domestic Product (low-GDP) – generally those countries that are in the lower half of the GDP listing of the World Bank (including e.g. India, most African countries, and some countries from South and Central America). DCRs may, but do not necessarily have to, come from countries that are Members or affiliates of INQUA. In applying this guideline, INQUA will take into account that national GDP may not be an adequate reflection of the levels of science funding or funding to individual scientists. In particular, more senior scientists from countries with low GDP may still have sufficient levels of funding to enable them to participate in INQUA projects – applicants are asked to be sensitive to this issue when applying for funding, in order to ensure that funding goes to people who would most benefit from support.