Application Procedures

INQUA funding is intended to support the activities of its Commissions, and as such, applicants are strongly advised to acquaint themselves with the work of each Commission before embarking on an application.

Applicants are also advised to contact the President of the appropriate Commission as early as possible prior to the initial Commission deadline to inquire whether their proposal is likely to fit the scope of the Commission’s current work. The President will be able to advise about the fit to the Commission’s remit and to provide feedback about the details of the application. 

 

Deadlines

To ensure that proposals meet Commission standards and are well-integrated with Commission goals, there are two deadlines this year:

20th November Commission deadline, by which time proposals for the upcoming year should be submitted to the supporting Commission for comment; 

31st January final submission deadline, by which time finalised proposals must be submitted to the Commission and the INQUA Secretary-General.

The period from November 20th to January 31st allows for Commissions to consider proposals and discuss with applicants how to improve their proposals and best align them to Commission goals and priorities. Applicants should contact Commission Presidents well in advance of the November 20th deadline for more information. 

Decisions regarding the allocation of funding are made by the INQUA Executive. It is the role of the Commission President to present applications to the Executive and to make recommendations on how they fit the remit of their Commission.

Commissions may accept proposals after the November 20th deadline, and applicants who have missed this deadline should contact Commission officers for more information. After January 31st, however, no further proposals will be considered by the Executive Committee.

Funding is provided on an annual basis. If you are applying for continuation of your activity (e.g. a multi-year project), you must complete and submit the application form again each year to guarantee continued funding from INQUA.

Applicants will be notified whether their application has been successful and any conditions attached to the funding by the appropriate INQUA Vice President within two months of the INQUA Executive meeting.


Additional conditions of funding 

INQUA grants may be held in institutional or non-institutional accounts. Because INQUA requires that its limited funding is used to assist Developing Country and Early Career Researchers to participate in international projects it does not allow overheads to be taken off its grants. In the case of institutional accounts, INQUA anticipates that the institution will be happy to join INQUA in promoting science by waiving any overheads normally charged. In case of non-institutional accounts, it is the Project Leader’s responsibility to make sure that his/her institution allows this, and that all formalities and legalities are observed. Grants are normally transferred to the Project Leader. However, at the Project Leader's request they can be transferred to a co-leader or local organizer.

 

Carry-over of funds

It should be noted if funds allocated in a given year have not been spent before the end of this year, a carry-over can be requested (see INQUA reporting form). Carry-over is not automatic, and will be examined on a case by case basis. The carry-over of funds requires that a new application be provided for the year in which the funds are to be used.

 

Definitions

For the purposes of all funding schemes, the Executive uses the following definitions:


Early Career Researchers (ECRs) 

For the purposes of funding, INQUA defines early-career researchers as graduate students and postgraduates within 8 years of receiving their final degree. This period of 8 years does not take into account periods of time taken not working as an academic or because of taking time off because of family responsibilities. Scientists who have been working for less than 8 years and who have permanent (tenured) positions, may still be considered as early-career researchers.

 

Developing-country scientists 

For the purposes of funding, INQUA defines Developing-Country Researchers (DCR) - as those who are working in low income or lower middle income economies (see here for list of these economies). DCRs may, but do not necessarily have to, come from countries that are Members or affiliates of INQUA. In applying this guideline, INQUA will take into account that inclusion or exclusion from the World Bank list may not be an adequate reflection of the levels of science funding or funding to individual scientists. In particular, more senior scientists from low/lower middle income economies may still have sufficient levels of funding to enable them to participate in INQUA projects – applicants are asked to be sensitive to this issue when applying for funding, in order to ensure that funding goes to people who would most benefit from support. Please contact the President of the relevant Commission with any queries in relation to this.